Website Content Template: Easily Organize Your Website Content

By Sean Ondes

What’s important about your website content

Website content includes all the photos, text (copy), icons, animations, and audio. It’s the catch-all name for everything on a web site that shows up between the main menu and the footer.

Your content is the main thing that search engines use to understand your site. It’s one of the most import factors they use to decide how your site should rank in a search.

Good content does a lot more than just rank well in searches. Website content informs your website visitors and gives them a reason to trust you. Ultimately, content helps to convert your visitors into leads and hopefully turns those leads into sales.

Linking the quality of your website content directly to your sales in an important mental connection. Internalizing this connection will motivate you to spend the necessary time that it takes to make your content great.

Understand what your customers are looking for when they come to your website

Think about your business and how your website fits into it. Start planning your website content by asking yourself these questions:

  • What problem is your website solving? Solving this problem for your customers is your website’s number one job.
  • Are most people looking for contact information to reach you?
  • Do they want to know your prices?
  • Are they looking for articles you’ve written?

Whatever it is that your visitors will be looking for, make sure that information is easy to find.

Set goals for your website

A well laid out website doesn’t just happen. It’s a product of thought, goals, planning, and organization. This guide will help most if you already know WHAT your business does, WHY you need a website, and WHO your customers are. If you need help with these fundamental steps, contact me and I’ll help get you pointed in the right direction.

Failing to plan is planning to fail

Just in case you start thinking that planning everything sounds too hard, think for just a few moments about the alternative. The alternative is the other way where you just dive in and start doing something. Planning first won’t guarantee that you won’t make mistakes or run into a dead end. Not planning though is just rolling the dice. Basically it’ll be a mess waiting to happen.

You can expect to get more and more frustrated by the hour while you try to rewrite the placeholder text and replace stock images on some cheap WordPress template you bought. Or even worse, you might be sitting in front of a nice looking and expensive custom website that you’re still paying off.

When you finally get tired of fighting with your website, you’ll either give up or end up paying someone to fix everything for you. Now that’s a mess. And it’s a pricey one.

If that scenario isn’t bad enough, think about how much money your website isn’t helping you earn during all that time.

Feeling more motivated to start planning instead? I hope so. Read on.

Plan Your Content First

Planning your content before you contact a web designer (or start building a site yourself) gives you some serious advantages.

Want to save days, weeks, or months wondering what to write? How would you like to look like the professional you really are (or want to be)? Want to get your website online fast? Would you like your customers to trust you and keep coming back for more?

Movies and television shows start with the story first. So do video games. All these media start with a primary message (a goal) and then create a story to deliver that message. This all happens long before the cameras start rolling or the game designers sit down to work. When it’s done well, building a website works the same way.

Setting a goal for your website is the first step to improve your copy. Go back to this fundamental question: What is the main reason that you need a website?

Start thinking “content first” and this is what you can expect:

  1. A better understanding of your business, who will visit your website, and how they get there.
  2. Structuring your website based on testable reasons, not your assumptions and whims.
  3. A direct, clear, and consistently professional voice to your content.
  4. Content that is focused on communicating specifically with your customers.
  5. A website that goes online faster and stays within your budget.

Review Your Existing Content

If you already have some copy written, start reviewing it now. You’ll probably find that once you look at your copy closely, you’ll see that it could use some refreshing. Follow the steps in this article and you can get your existing content into shape too.

Let’s get started.

Decide What Pages You Need

Let the goals you established for your website help you to decide what pages you’re going to need. Writing content takes time. Designing pages and purchasing images costs money. Make sure every page serves a definite purpose.

Start simple. Stick to indicating only the most essential pages on your site. These would be the pages that will appear in the main navigation. You can always add more pages later. The key is to work effectively by only creating the pages you need.

Next, start sketching out the structure of your website. When I’m working with a client, I ask plenty of questions so I can best understand what my client and their customers need.

I use this information to create well organized site diagrams that show how the core pages relate to one another.

Visual Sitemap - - Sean Ondes

(After the site diagram is polished, I later use this same info to create the initial wireframe mockups of individual page layouts.)

Diagrams like this are popular with my clients because they look nice and clearly show how the pages connect to one another. Don’t get stuck on making a pretty picture though. You could do this by hand on a blank sheet of paper. The more important thing is to list out the essential pages.

Single Web Page Content Template

By this point you should have some thoughts about your customers, some specific goals for each page, and at least an initial structure for your website. You can now start organizing the content for each page. Every web page template has of a number of information sections that need to be completed.

  1. Strategic Information
  2. SEO
  3. Page Content
Website Content Template - Sean Ondes Digital
Snapshot of the website content template

Strategic Information

These strategic items help target each page. The narrower that a page is focused the more likely that it will have an impact on your customers.


Describe exactly what this page is supposed to accomplish. You should summarize the purpose of every page. The goals for a landing page vs. an About page vs. a front page can be very different.

For example, your product pages need to be focused on encouraging your customers to buy and an About page is focused on convincing your customers to trust you. Every element and every word on a page needs to be oriented to its goal.


Knowing your audience is vital to focus your message. Learn everything you can about your customers’ pains and desires. Know exactly what they want and then give it to them. What can you write them would help them? Are your visitors trying to decide if your product or service is the one they’re looking for? How can you help them decide?

You may have already prepared user personas to identify your ideal customers. Good job if you have! Reference those personas in this section.

If you haven’t created any user personas (yet) and you still want to finish your template, then in the meantime you can briefly describe who will be reading each page and why.


Does your content need to be freshened up from time to time? Include that information in this section. When do you need to update it? Is there any additional content that you need for this page later?


Focus keyword or key phrase

This word or phrase will be how you want your website visitors to find your site. Imagine a person about to search for something on Google. What would they write that would lead them to this page? That would be your keyword or key phrase.

Meta title and description

This is the customized page title and description that search engines see and display in search results.

Your meta description is what shows up when your site appears in search results
Your meta description is what shows up when your site appears in search results

Page Content

These are the elements that your customers will see when they visit a web page. The exact elements you need will depend on what kind of business you have and the page type. If you have a variety of page types, you might want to have a content template for each one.

Main Content

The main content section of the template includes the page title, headings, sections, and body copy. This usually accounts for most of the content on a web page.

Calls to Action

What is the customer supposed to do? A call to action is usually a button that tells the customer what you want them to do. Literally, it calls them to act. The button could sign up for an email list, buy something, link to a contact page, a download, or anything that you want the customer to do.

Secondary Content

There are a lot of other content elements that you might want to place on a page but not all pages require them. In general, it’s best to stay focused and not include any more than is necessary to achieve the page goal. Putting everything you can think of onto a page will dilute your message.

Here are some common additional elements:

  • Sidebar menus or links
  • Forms
  • Maps
  • Lists
  • Embedded audio or video
  • Downloadables

Content Template Wrap Up

Using content templates is a great way to organize the elements of your website. Download the template that I use with my own clients.

Website Content Template (pdf)

Website Content Template (Google Doc)

You can add as much detail as you like to each of these sections. As a rule, you should treat your content plan and templates as important as you treat any other part of your business. The more thought and planning you put into this phase, the easier it will be to refine your message and reach your customers.

If you could use some help setting up content templates for your website, I’m happy to help.

Sean Ondes